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We are seeking a dedicated Office Assistant to ensure smooth day-to-day operations for an office who hosts around 30 daily staff members and welcomes up to 90 individuals for meetings and events. The site includes office space and a laboratory

Key Responsibilities

• Oversee daily office needs: supplies, coffee machine maintenance, and general upkeep.
• Welcome visitors each morning, guide them to meetings, and ensure a hospitable environment.
• Organise and support meetings and events, including room setup and turnover.
• Assist with onboarding of new employees: site orientation, badge access, and clerical tasks.
• Provide administrative support: manage shared mailboxes and calendars for ongoing projects.
• Act as the first point of contact for visitors, representing the Leuven site professionally.

Requirements

Must-Have:

• Experience in reception or office administration.
• Strong interpersonal and communication skills.
• Basic proficiency in Microsoft Office and Outlook.
• Fluency in Dutch and English.

Nice-to-Have:

• Interest in the pharmaceutical or scientific sector.
• Ability to create and present PowerPoint slides (e.g., for onboarding sessions).

Work Arrangement

• On-site presence required every morning.
• Part-time role with consistent hours, ideal for candidates seeking a stable morning schedule.