Receptionist - UAE National
Permanent
AE
18 January 2024
Summary
Responsible for ensuring the ongoing maintenance of office facilities and HVAC, including the management of cleaning services, pest control, and building management providers the role of Receptionist is to ensure that the locations in which we operate as a business are fit for purpose, cost effective and represent Halians brand and values to visiting clients, candidates and external partners.
General objectives of the role
Qualifications & Experience
Skills Required
Person Specification (Personality Attributes)
Responsible for ensuring the ongoing maintenance of office facilities and HVAC, including the management of cleaning services, pest control, and building management providers the role of Receptionist is to ensure that the locations in which we operate as a business are fit for purpose, cost effective and represent Halians brand and values to visiting clients, candidates and external partners.
General objectives of the role
- Responsible for the day-to-day management of office facilities and suppliers, the Receptionist will ensure the timely, cost effective sourcing of third party contractors.
- Be the point of contact between Halian and the Building management company for any facilities utilised by the business in the gulf region.
- Ensure the efficient delivery of all items through external courier services, including the review and negotiation of service agreements, and the management and review of provider performance.
- Maintain a sufficient but cost-effective supply of stationery and office supplies, where necessary identifying preferred suppliers.
- Manage the business main phone numbers and ensure that all lines are answered in an appropriate manner during business hours.
- Meet and greet all visitors at the Halian office, offering refreshments and ensuring they are directed to the correct personnel.
- Provide support to, and leave cover for, the EA to the CEO as required.
Qualifications & Experience
- UAE National with Family Book
- To be successful in this role you will have at least 5 years of experience managing office facilities for a customer facing professional services organisation.
- Ideally, although not essential, qualified to degree level in Business administration, facilities management.
Skills Required
- You will have exceptional time management skills and the ability to multitask at all levels of the organisation, from THE CEO to junior employees and third-party providers from Ministerial level to independent contractors and suppliers.
- You will have advanced knowledge of the suite of MS Office products and the ability to identify methods of business process improvement that drive improvements in efficiency, reduction of costs and improvements in data quality.
Person Specification (Personality Attributes)
- You will need to demonstrate tenacity in a fast-paced environment subject to frequent change.
- You will demonstrate the maturity and confidentiality to act as a trusted advisor to colleagues across the business.