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HR & Recruitment Administrator (Junior) (m/f/d)

Permanent
Abu Dhabi, United Arab Emirates
22.06.2026
Job Title: HR & Recruitment Administrator (Junior)
Location: Abu Dhabi, UAE
Department: Human Resources / Talent Acquisition
Reporting To: Talent Acquisition Lead / HR Manager
Job Purpose
The HR & Recruitment Administrator supports the Talent Acquisition and HR teams by coordinating recruitment activities, managing interview schedules, screening candidates, and ensuring a smooth and efficient hiring process. This role plays a key part in delivering a positive candidate experience while maintaining accurate records and supporting day-to-day HR operations.
Key Responsibilities
Recruitment Coordination & Administration
  • Support end-to-end recruitment processes for entry-level and mid-level roles.
  • Post job advertisements on internal systems, job boards, and social platforms.
  • Track applications and maintain an updated candidate database.
  • Prepare recruitment documentation including job descriptions, interview packs, and offer letters.
Candidate Screening
  • Conduct initial CV screening against role requirements and shortlist suitable candidates.
  • Perform telephone screenings to assess candidate suitability, availability, and expectations.
  • Coordinate with hiring managers to align on candidate profiles and feedback.
  • Maintain accurate screening notes and candidate assessments.
Diary & Interview Management (Core Focus)
  • Manage complex interview scheduling across multiple stakeholders and time zones.
  • Coordinate availability of hiring managers, interview panels, and candidates.
  • Send interview invitations, confirmations, and reminders.
  • Arrange meeting rooms, virtual interview links, and logistics.
  • Ensure seamless coordination and communication throughout the interview lifecycle.
Stakeholder & Candidate Communication
  • Act as the first point of contact for candidates throughout the recruitment process.
  • Provide timely updates on application status and interview outcomes.
  • Maintain professional and positive communication with internal stakeholders and external applicants.
HR Administration Support
  • Maintain employee and candidate records in HR systems (HRIS/ATS).
  • Ensure documentation is complete, accurate, and compliant with company policies.
  • Assist with onboarding processes including document collection and induction scheduling.
  • Support general HR administrative tasks as required.
Reporting & Data Management
  • Maintain and update recruitment trackers and dashboards.
  • Generate reports on recruitment activity, time-to-hire, and pipeline status.
  • Ensure data accuracy and confidentiality at all times.
Qualifications & Education
  • Bachelor’s degree or diploma in Human Resources, Business Administration, or related field.
  • Relevant HR or recruitment certifications (a plus but not essential).
Experience
  • 0–2 years of experience in HR, recruitment, or administrative roles.
  • Internship or exposure to recruitment or HR operations is advantageous.
  • Experience working in a corporate or fast-paced environment is preferred.
Technical Skills
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • Familiarity with Applicant Tracking Systems (ATS) or HR systems (preferred).
  • Strong calendar management skills using Outlook or similar tools.
Core Competencies
  • Exceptional organizational and time-management skills.
  • Strong attention to detail and accuracy.
  • Excellent verbal and written communication skills.
  • Ability to handle multiple priorities in a fast-paced environment.
  • Customer service mindset with a focus on candidate experience.
Behavioral Competencies
  • Professionalism and confidentiality in handling sensitive information.
  • Proactive and responsive approach to work.
  • Collaborative team player with a positive attitude.
  • Adaptability and willingness to learn.
Working Conditions
  • Office-based role in Abu Dhabi.
  • Standard working hours with flexibility during peak hiring periods.
About The Client
Our client is a global hub for sustainability and innovation, driving renewable energy and clean technology initiatives. The organization is committed to developing talent and fostering a collaborative, forward-thinking work environment.
Key Performance Indicators (KPIs)
  • Time-to-schedule interviews
  • Candidate experience and feedback
  • Accuracy of recruitment data and records
  • Efficiency in diary management and coordination
  • Screening turnaround time

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