We are seeking a detail-oriented and organized Junior PMO Assistant to support Project Management Office (PMO) activities with a focus on invoicing processes and vendor management for our client, a bank based in Greece. The role will assist in ensuring smooth financial and administrative operations across projects, maintaining strong coordination between internal stakeholders and external vendors.
Key Responsibilities
Invoicing & Financial Administration
· Support the preparation, validation, and tracking of invoices related to projects and services
· Ensure accuracy and completeness of billing information in alignment with contracts and deliverables
· Monitor payment timelines and follow up on outstanding invoices
· Maintain invoicing records and documentation in internal systems
· Assist in budget tracking and reporting for PMO activities
Vendor Management
· Assist in onboarding and maintaining vendor records and documentation
· Support contract administration, including tracking key dates, deliverables, and compliance requirements
· Act as a coordination point between vendors and internal teams for operational matters
· Monitor vendor performance and escalate issues when necessary
· Ensure adherence to procurement and internal governance processes
PMO Support & Coordination
· Provide administrative support to the PMO team across multiple projects
· Maintain project documentation, reports, and tracking tools
· Support preparation of regular status reports and dashboards
· Coordinate meetings, take minutes, and track action items
· Assist in process improvement initiatives within PMO operations
Requirements
· Bachelor’s degree in Business Administration, Finance, Project Management, or related field
· 1-3 years of experience in an administrative, finance, or PMO support role
· Exposure to invoicing, finance operations, or vendor management is an advantage
· Strong attention to detail and organizational skills
· Basic understanding of financial processes (invoicing, budgeting, tracking)
· Excellent communication and stakeholder coordination skills
· Proficiency in Microsoft Office (Excel, PowerPoint, Word)
· Ability to manage multiple tasks and meet deadlines in a fast-paced environment
· Analytical mindset with problem-solving capabilities
Nice to Have
· Familiarity with PMO tools or ERP systems
· Experience in regulated environments or large organizations
· Understanding of project management methodologies (e.g., Agile, Waterfall)
